Employment & Volunteering 2018-06-05T08:46:44+00:00

EMPLOYMENT AND VOLUNTEERING

EVENT COORDINATOR

Job Description
This part-time position manages all rental events as well as some special Museum programs. The position consists of flexible hours depending on workload.

Primary duties:
• Promoting the Museum rental program, including but not limited to: working with the Marketing Department to develop materials; attending expos to promote the Museum as a venue for events; working with clients, caterers and other vendors to cross-promote event services.

• Responding to all event inquiries by email or phone in a timely manner. Preparing quotes, meeting prospective clients, arranging facility tours, answering questions, and following up with prospective clients to secure bookings. Work with other staff to confirm appropriate scheduling of events and to avoid calendar conflicts.

• Preparing invoices and processing event deposits and subsequent payments; working with the Business Manager to ensure accurate bookkeeping.

• Coordinate all rental events, including: scheduling and overseeing part-time Front Desk/Event Assistants to ensure the event is adequately staffed, set up, and broken down; coordinate with vendors and clients for deliveries and pickups of catering items, equipment, etc. Throughout the event, ensure that the event is running smoothly and that all Museum regulations are followed for the safety of visitors and the Museum facility and collection. Ensure that all Museum spaces are ready to be reopened to the public after the event.

Skills: Job Qualifications
• Experience with event management and promotion
• Exceptional customer service skills
• Strong attention to detail
• Able to function efficiently and remain cheerful under pressure
• Efficient time management to ensure timely responses to inquiries
• Effective management of part-time staff
• Ability to ensure adherence to Museum regulations by clients and vendors
• Experience with, or ability to quickly learn, QuickBooks POS software, MS Office Suite, and other computer applications
• Set up for program/rentals requires ability to physically lift, push, pull, hold and carry up to 40 pounds for brief periods
• Regular hours to be scheduled; ability to work flexible hours including evenings and weekends.

Organizational Relationship:
Reports to the Marketing Director.

Benchmarks:
The short-term goal of the rentals program is to cover program expenses for the first six months, and to begin generating income in the first quarter following the six month period.

Please send a resume and cover letter via email to mdelaney(at)museumofrussianicons.org.

DOCENT PROGRAM

Docents are our volunteer tour guides who work with the public to enhance the visitor experience through formal guided tours as well as informal one-on-one conversations. This is a wonderful opportunity to learn about icons, Russian culture, and art history, and to meet and work closely with a dedicated volunteer group. The program consists of a 6-month training period as well as continuing education opportunities including lectures, workshops, local trips and special events.

All training is provided at no cost. New docents are asked to make a one-year commitment. The time requirement is roughly 8 to 12 hours a month. Docents must be available to attend meetings on two Wednesday mornings per month from 9:30 am to 11:30 am.

For inquiries or questions, please contact Amy Consalvi by calling 978.598.5000, x125, or by email, info(at)museumofrussianicons.org.

OTHER VOLUNTEER OPPORTUNITIES

From time to time, the Museum has a need for volunteer help with special events or in-house projects. If you have an interest in volunteering, please contact Tara Young by email  info(at)museumofrussianicons.org or call 978.598.5000 x113, to learn about current opportunities.

INTERNSHIPS

Each year, the Museum of Russian Icons hosts interns who contribute their talents to the organization while gaining professional skills. Past interns have worked on substantial projects such as curating small exhibitions; creating marketing material; planning programs; and designing products for the Museum Shop. Projects vary depending on Museum needs and students’ interests. One of the benefits of being at a small organization is that interns have an opportunity to observe all staff and departments, while specializing in one particular area.

The Museum offers two internships per year, each with a $500 stipend. To be eligible for the internship program, students must meet the following requirements:

  • Be a currently enrolled sophomore, junior, or senior undergraduate student or a graduate student.
  • Majoring or concentrating in an academic area related to the Museum’s collection such as (but not limited to), Russian history, art history, museum studies, or a functional area within the museum (such as education, marketing, graphic design, etc.)
  • Intern for at least 120 hours over a 6- to 10-week period. (averaging 12 to 20 hours per week), during one of three periods: January to April (spring); May to August (summer); September to December (fall). Specific beginning and ending dates and a detailed schedule will be determined once an intern is accepted to the program.

To apply for an internship, please complete the following. Applications must be complete to be considered. Submit materials to Laura Garrity-Arquitt: lgarrity(at)museumofrussianicons.org

  • A formal cover letter that identifies which internship you are applying for (spring, summer, or fall). Include a description of how the internship fits with your academic and professional goals, relevant experience, and the types of projects you’re interested in completing. Please also include detailed information about your schedule availability. If you would be receiving credit from your college/university for your internship, include that information as well.
  • A resume
  • A college and/or graduate transcript (unofficial is acceptable)
  • Two letters of reference emailed directly from the recommender to tyoung(at)museumofrussianicons.org. At least one of these letters must come from a professor, advisor, or other recommender who knows your academic work.
  • A 3-5 page writing sample
  • For graphic design interns only: a portfolio of your work
  • Applicants who complete their applications by the deadline will be invited for an in-person or phone interview.
  • Send your application by November 1 for the Spring internship; March 1 for the Summer internship; and June 1 for the Fall internship.

Interns typically complete one major project, determined jointly with the supervisor at the beginning of the internship. This project will result in a finished product that the intern can add to his or her portfolio. Other smaller-scale projects will provide interns with an opportunity to gain additional exposure to their specific area as well as to other areas in the Museum. At the conclusion of the internship, the intern will be invited to give a presentation about the work they have completed.

The Museum is not able to provide assistance with travel, lodging, or other costs related to the internship. Payment of the stipend is dependent on documented completion of at least 120 hours.

Specific projects will vary depending on the intern’s interests and the Museum’s exhibition and project schedule during the time of the internship. All internships will include an opportunity to shadow multiple staff members and learn about general museum operations.

“Interning at the Museum of Russian Icons was an incredible experience. Before this internship I knew little about the museum field. Through this internship I gained a much greater understanding of the museum world, and what I hoped to accomplish in the future. Working in such an intimate museum environment with such friendly and welcoming staff was an asset, because it allowed me to explore all of the different departments of the museum, whereas at a larger institution that can be difficult to achieve. Overall, my internship at the MoRI was extremely beneficial and went a long way in shaping my career goals.”—Jennifer Duckett, Smith College ’14, Art History/French/Museum Studies